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Why Leasing a Business Copier is Better than Buying a New Copier There are many tasks that a business copier can do most of which are essential tasks of every organization like printing, scanning, and faxing. Even though a copier is a vital and basic necessity for many business processes, small and medium organizations may not be able to afford it, as they may have many other needs for which their capital can be used. Business copier leasing becomes more economical in such a situation. If an organization buys a machine, they end up stuck with it for long since buying a new or advanced machine requires the company to spend more money. But in leasing, you can get the most advanced tool for use where you pay for purchasing and using the equipment in monthly installments for a period provided by the lessor. Towards the end of the lease period, you can pay all the remaining installment and purchase the product you have been using. Lease plans covering the service and support are the best way of upgrading business infrastructure. Copier Leasing- Things to Note Many of the copier leases will charge on a volume basis. It is important that you are aware of the amounts you produce each month to know for certain whether leasing is the most cost effective option for you. You might want to ask the vendor about the minimum print requirement too, this is because if they are charging on volumes, they might require the base number of copies every month.
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Maintenance is often included in the contract, but the toner is excluded. Toner cartridges are expensive, so ensure that you include the cost estimates for their replacements in your budget. Again, by having a clear idea of the number of copies you make monthly you will be able to forecast.
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The maintenance agreement does not include parts. You must know what is covered and what is not covered. Ask the lease company if they offer emergency repairs and if they do, what time are they provided and at what cost. Ensure that you can have a replacement copier if the one you are using breaks down. You do not want to be left without a business copier for long. The Benefits of Copier Leasing for Businesses Copier leasing allows you to avoid significant capital expenditure which frees up cash for more pressing needs. Ownership of the machine is a secondary importance when you consider how fast IT equipment depreciates. In case of a copier and printed combination the return on the investment comes from its output, not the hardware itself. When you view it in this way; leasing often makes sense than buying. The rent and maintenance costs are both on a fixed contract meaning you know your budget well in advance.