One of the most valuable machines in an office or business is the copy machine. It gives you the best services and enables you to operate efficiently. There are several types and designs of copy machines in the market, and this does not work well with most of the clients because it brings confusion to what is best. Despite the essence such machines, it is cumbersome to select the best one from among the many available in the market. In a busy office, it is likely that there is a high need for documentation and paperwork and therefore, you will require a machine which can cope up with the work. Here are some of the properties that you should be keen on when selecting a copying machine.
Work capacity – Capacity of machine refers to the tasks it can do within a specified period such as on month. The devices are categorized into low volume, medium volume, high volume and professional printing. You must first establish the nature of work you intend to do with the copy machine so as to decide on the best size that suits your needs.
Other properties – Most copy machines do not perform only one task of copying, but they can perform other tasks such as printing, scanning and faxing. These features are essential because they add value to your machine and you may also check whether the machine is compatible with other devices such as mobile phones. Some copy machines are wireless and only use networks to perform a task which is advantageous because it creates more space in the office because of reduced use of cables.
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Processing speed – Processing speed refers to the number of copies the machine can produce in a minute. The machines have different speeds, and you can check the specifications to confirm the speed. Again, the best rate for your needs will depend on the nature of work to do with the machine. Time is of the essence, and therefore, you must select that which has the highest processing speed.
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Manufacturer – This might sound an unlikely consideration although it is important to know who manufactures your copy machine. Select a reputable manufacturer who has been in the market for a considerable time, and many clients have accepted the products due to their quality. A well-established manufacturer knows how to handle customers’ complaints in case of a problem with the machine, and there must be a client support station.
Warranty and payment options – Copy machine is just like any other machine which can develop mechanical breakdowns at any time after purchase. In such a scenario, it would be appropriate that you ensure that the machine has a warranty for at least one year to cover you and therefore, you must keep the documents of purchase safely.
Price – This is one of the most important considerations in your search for the best machine and you should ensure that you get value for your money. When selecting the best price for your pocket, do not compromise on the quality of the copy machine.